No Sugarcoating: Best Resignation Letter Examples

People focus so much on how to land a dream job that they forget that ending one is also an art. Unfortunately, the process of resignation has not received due attention yet.

Nevertheless, leaving a laborer in good faith is as important as joining a new one. Why? Because it builds your reputation as a candidate, an applicant, and an employee.

HRs are especially delighted with well-written letters of resignation that are submitted in advance as the policy suggests. For many employees, this is a beginning of a new journey, and the previous employer pretty much understands it. However, given the problems associated with a search for new, qualified staff, the topic of resignation is not that popular yet.

No Sugarcoating: Best Resignation Letter Examples

Nevertheless, you should be able to not only craft a winning resume but also create a killer letter of resignation, explaining your gains and choices. In this article, in cooperation with a resume builder team of experts available at, we’ll provide a few samples of seamless resignation letters.

Here we go!

Two Weeks Notice

Everyone has heard about the necessity to warn the employer about your future resignation two weeks ahead. That is a common rule perceived as a new norm. Failure to do that may result in sanctions according to your contract.

If you don’t want to delve deep into explaining your choices, a basic resignation letter would be the best one you can write. Try to stay polite and thank your current company for the fundamental knowledge and experience you’ve gained.

Here is the example:

Dear HR,

I am writing this letter to inform you that I am resigning from the position of [Position Title] of [Company], effective April, 12.

It had been a tough decision, which I had to make for personal reasons. I have always been dedicated to [Company] and will continue to be a committed team member when I resign. Thank you for all the help I received during all these years, and especially these last couple of months.

Please let me know if you need any help on my end.

Best wishes,
Name Surname

Email Resignation Notice

Sometimes, great resignation notices are submitted as emails. For some companies, this is the best way to notify everyone involved about your leaving. The rules for writing such an email are quite similar to the rules for formal letters.

You can see the example below to compare:

Dear Sir/Madam,

Please accept this letter as a formal notice of my resignation from ABC Company. My last day will be on April 12, two weeks from today.

I would like to thank you for the knowledge and support I have received here throughout my three-year tenure. It has been a pleasure working with this team of first-class professionals, and I truly appreciate this chance.

Please let me know if I can help during the transition and the onboarding of a new employee. I wish this company all the best and sincerely hope for its thriving growth.

Best wishes,

Name Surname

Advanced Resignation Letter

In addition to the basic two weeks notice, you can write an advanced version, trying to quantify your outcomes from working at this particular company. Such letters are especially appreciated by small teams with people who’ve been building this business from scratch.

A great example would be the following:

Dear [Name],

Please accept this letter as a formal notice of my resignation from ABC Company. My last day will be on April 12, two weeks from today.

I have always been inspired by the level of progress we have achieved as a team. The thirst for adventure and success has been leading us to unimaginable challenges and surprising victories. I am happy that we have risen that high as a company, and as a family, throughout all these years.

I am thankful for all this potential that [Company] has undiscovered in me by setting tough deadlines, delegating tasks – sometimes driving me to the edge, and celebrating every small achievement as something big. I appreciate everyone’s contribution to my career and am extremely grateful for that.

I am eager to keep in touch and help the company’s further growth. Please contact me if you need any help.

Best wishes,
Name Surname

good bye friends

24-Hour Notice

However, sometimes, it’s hard to follow the required policies and processes for resignation. That means you’ll be unable to provide a two weeks notice. In this case, the notice you give should include this information and a brief explanation of why it happened.

Here is an example of such notice:

Dear [Name],

I am writing this letter to inform you that I am resigning from the position of [Position Title] of [Company], effective tomorrow, April, 12. I understand that this looks pretty urgent, and I regret not being able to warn you earlier. The circumstances behind this situation were beyond my control.

Thank you for your help and support throughout my tenure with this company. This was a great experience, and I truly appreciate your role in facilitating our teamwork.

Please let me know if you need any help with the transition. I apologize again for the late notification and all the problems it caused.

Name Surname


Letters of resignation should receive greater attention from candidates working on their resumes and writing their applications. We focus too much on one side of the process, but we completely neglect its proper ending.

That being said, even though you don’t think about resigning when you look for a job and get through onboarding, high chances are that you’ll need to write this type of letter sooner or later. You’d better know how to do it.