While technology is evolving by leaps and bounds each day, there are certain instances when people prefer the older route. Take for instance, creating documents. At one point or another, you are going to require a word processing software, spreadsheet software, or presentation software. Now, most people tend to continue to use what they are familiar with. This is why many individuals opt for the software that they first learned on. This is often the Microsoft Office package. Also check Best Free PDF Editor Software.
There are several limitations to using for such software especially for business. This is partly why PDF is becoming so popular these days. However, if you don’t want to give up your favorite processing software, there is an easy solution. You can simply utilize an XLS to PDF tool or a similar conversion mechanism. Not sure this format is for you? Well, read these reasons why you just might need it:
You Can Send Documents to Anyone
Now, you may prefer to use Excel to create a spreadsheet for your business. There is no guarantee that your client or associate however, does the same. They could be using Numbers on their Mac or some other open source software. To avoid any loss or alteration to the information you are sending, you are going to need to send a PDF format. Most people have these readers and they are compatible with numerous systems. As a result, they will encounter no problems when opening up the document.
There is a Greater Level of Security
PDF documents are one of the more secure ways of transferring important materials from one individual to another. This is for a couple of reasons. First, it is quite easy to password protect or encrypt your file. As a result, only the intended recipients will be able to view the document. This means that there is a lower chance of sensitive information falling into the wrong hands. Another reason is that it is quite difficult to alter such a document without leaving behind evidence of the changes. This, too, helps to maintain the legitimacy and accuracy of the document.
The Files are Smaller
If you are a part of a company, there is no doubt that you are responsible for creating numerous documents every day. This can take up a lot of storage on your hard drive. If you only have a limited amount of space to work with, you should certainly consider storing the documents in this format. This is because they can be compressed quite considerably, while maintaining their quality. This means that they will take up less space on your computer.
Create More Complex Documents
Once a file has been converted to PDF, it is easier to add images, hyperlinks, and even videos to it. This allows you to become more creative with the documents that you are creating. Furthermore, when you send this documents, you will be reassured that the quality, as well as the structure of it, has remained.
These are just some of the reasons that you should consider this format. Regardless of whether you create documents for personal use or business, there is no doubt that it will be quite useful for you.